SHANNON O’HEIR CIVIL CELEBRANT | TERMS AND CONDITIONS OF SERVICE
By making payment of the non-refundable booking fee (as specified at ,B.1(a)), you confirm that you have read and agree to be bound by these Terms and Conditions of Service.
This agreement is between the Celebrant (Shannon O’Heir) and the Client (Partner 1 and Partner 2, as identified in the Booking Form).
The Celebrant and the Clients agree to the terms and conditions set out below.
A. In consideration of payment of the Fee by the Client, the Celebrant agrees:
1) To provide Commonwealth Registered Marriage Celebrant services to the Clients in accordance with the Code of Practice for Marriage Celebrants (a copy of which will be attached to the confirmation of booking email).
2) To attend and conduct the ceremony at the agreed time, date and place.
3) To attend and conduct a rehearsal (if requested) at the agreed time, date and place. Please note, rehearsals outside of the local Canberra area may incur additional travel fees.
4) To purchase any items required for rituals for the ceremony (at the Clients cost as specified at Part B paragraph 27) and bring them to the rehearsal and ceremony.
5) To advise the Clients as soon as possible if the Celebrant is unable to conduct the ceremony for any reason, and to make all reasonable efforts to arrange for the ceremony to be completed by another registered marriage celebrant.
6) If the Celebrant is unable to perform the ceremony due to illness or other unforeseen circumstances:
i.to refund to the Clients a negotiated amount or compensate the replacement celebrant, whichever is appropriate, and
ii. to pass the Notice of Intended Marriage to the replacement marriage celebrant, in a timely and appropriate manner.
7) To incur the costs for alternative arrangements (e.g. taxi) if the Celebrant experiences problems on her way to the wedding (e.g. traffic jam, flat tyre, car accident), in order to arrive at the venue 20 minutes prior to the ceremony (minimum legally required arrival time).
B. In consideration of the Celebrant’s performance of the Services, the Client acknowledges and agrees:
1) To pay the Celebrant the agreed Fee in accordance with the instructions provided, namely;
i. the NON-REFUNDABLE booking fee of $200 at the time of completing the Booking Form to secure the booking, and
ii. the balance of the fee not less than one (1) month prior to the wedding date.
iii. All payments to be made by direct deposit to the Celebrant’s nominated bank account, or by alternative method as agreed in writing, no later than the dates above
NOTE: If full payment of the Fee has not been made to the Celebrant in accordance with these terms, then the Celebrant will not attend or conduct the ceremony.
2) That they have booked the Celebrant for a particular date, time and location, and to advise the Celebrant immediately in writing of any change to the time, date or place of the ceremony.
3) If the date and/or time of the Ceremony or rehearsal is changed, the booking fee will be held over to the new date or time and the agreed fee will stand, provided that:
i. The new date and time is within the 12 months of the original date;
ii. The celebrant is available for the new date and/or time AND
iii. No additional services, travel or accommodation is requested/required for the new date and or/time
NOTE: If some of the services are not required, there will be no reduction to the Fee. If additional services, travel or accommodation are requested/required, a revised schedule of fees will be issued.
4) In the event that the Celebrant is unable to conduct the ceremony due to the change in date, time or location of the ceremony, the Celebrant reserves the right to terminate the agreement and,
i. retain the non-refundable booking fee, and
ii. if the ceremony draft has been emailed to the Clients at the time of the change, the Celebrant may retain or charge an additional $300, and
iii. if the change is post rehearsal, the Celebrant reserves the right to retain or charge an additional $20 paperwork expense fee.
NOTE: If the change is made within one (1) month of the wedding date and the Celebrant cannot accommodate the change, no monies will be refunded.
5) If the ceremony is cancelled by the Clients:
i. less than a month before the ceremony date, no monies will be refunded.
ii. more than a month before the ceremony date, all monies paid will be refunded within five (5) business days except for:
A. the non-refundable booking fee, and
B. if the ceremony draft has been emailed to the Clients at the time of the change, the Celebrant may retain or charge an additional $300.
6) The Celebrant has explained, and they understand, the legal requirements for entering into a valid marriage and they agree to comply with their obligations as requested by the Celebrant.
7) To provide the Celebrant with accurate information on all legal documentation. The Clients acknowledge that penalties apply for making a false declaration (including four years imprisonment).
8) To submit the Notice of Intended Marriage no less than one (1) month prior to the wedding date.
9) To provide the Celebrant with all original documentation requested no later than one (1) month prior to the wedding day (unless otherwise agreed in writing with the Celebrant), including any accredited translation documentation requested by the Celebrant.
10) If they fail to provide all documentation requested to the Celebrant in accordance with the agreed timeframes above, the Celebrant reserves the right not to attend or conduct the ceremony and no refund will be payable.
NOTE: unless the Celebrant performing the Ceremony has sighted all necessary documentation prior to the wedding date the marriage cannot be officiated. This is a LEGAL requirement.
11) If the Celebrant is unable to perform the ceremony and a replacement celebrant is arranged all original documents must also be sighted by the replacement celebrant prior to the ceremony.
12) As an Occupational Health and Safety measure, the Celebrant may, in her absolute discretion, wear a hat or other appropriate personal protective apparel or use personal protective devices, before, during and after the ceremony.
13) Where the Celebrant considers that prevailing weather conditions such as extreme heat, fire, flood or storm in the vicinity of, or en route to, the proposed ceremony, pose a threat to herself, her equipment and / or her motor vehicle, or guests, she reserves the right to move, delay or not attend the ceremony until such threat has passed or been averted. Every reasonable attempt will be made to attend and conduct the ceremony and remedial action may simply be detouring around the threat or providing shade for the bridal party and celebrant.
14) If the ceremony is to be changed to the alternative venue due to inclement weather, one of the Clients will inform the Celebrant personally by telephone or text message (not via email), no less than three (3) hours prior to the ceremony to ensure the Celebrant has sufficient time to travel to the alternative venue.
15) The Celebrant will take any steps she considers necessary to protect equipment, documents and certificates if there is any risk of damage by rain or inclement weather or other situation.
16) The use of the Celebrant’s PA system is subject to favourable weather conditions and will not be used in any circumstances where the unit may be exposed to harm by persons or the elements. Judgement to be made at the Celebrant’s sole discretion.
17) Where the Celebrant’s PA system is used:
i. if it is damaged through no fault of the Celebrant e.g. microphone dropped by groom, bride or guest performing a reading, or through use of a Client’s/guest’s iPod for music, the Clients will be responsible for and pay all associated costs involved in fixing or replacing the damaged item;
ii. the Celebrant undertakes to use her best endeavours to ensure that the PA is fully charged, functional and tested prior to the ceremony, however the Clients acknowledge that inanimate equipment may malfunction from time to time and should the PA fail at any time prior to, during or after the ceremony, through no fault of the Celebrant, the Celebrant will not be held responsible.
18) If either of the Clients has not arrived by 30 minutes after the agreed start time, or if the ceremony cannot proceed for any other reason (except due to the Celebrant’s fault), the Celebrant reserves the right to leave the place of the ceremony without conducting the ceremony.
19) In the event of the above occurrence (24), the Clients will liaise with the Celebrant to mutually agree on a later time and place for the Celebrant to solemnise the marriage for an extra fee, payable in advance.
20) If the ceremony is delayed through no fault of the Celebrant, which results in the Celebrant incurring extra charges such as parking fines, the Clients will pay the Celebrant’s further costs.
21) The Celebrant accepts no liability for the late start of a ceremony due to the late arrival of any of the Clients, their attendants or guests.
22) The Celebrant takes no responsibility for damage to property, personal injury or disruptive behaviour of children/guests/the public prior to, during or after the ceremony. The supervision of children attending the ceremony is a matter for the parent/s or carer/s of the children in question. The behaviour of adult guests is the Clients’ responsibility.
23) The Celebrant accepts no liability for the dissatisfaction of clients where the quality of the ceremony is diminished due to disruptions resulting from the behaviour of children or adult guests.
24) To advise the Celebrant as soon as practicable if either of them is taking prescribed medication which may change their demeanour on their wedding day.
i. they will not arrive at the ceremony appearing to be inebriated or under the influence of any other substance.
ii. judgement as to inebriation of the Clients being under the influence of alcohol or any other substance is at the Celebrant’s sole discretion.
NOTE: The Celebrant is not lawfully authorised to solemnise the marriage under these circumstances.
26) To nominate two official witnesses aged 18 years or over and who appear sober and not under the influence of any other substance, at the sole judgement of the Celebrant, otherwise alternative official witnesses must be used.
27) It is the Clients’ responsibility to meet the costs of all purchases made by the Celebrant of items required for the ceremony e.g. items for symbolic rituals.
28) The ceremony script will be agreed in writing by the Celebrant and the Clients no less than seven (7) days prior to the ceremony date. If the Clients fail to communicate any information requested by the Celebrant regarding their ceremony (after the ceremony draft has been reviewed) within seven (7) days of the ceremony, decisions regarding the content of the ceremony will be left to the discretion of the Celebrant.
29) The Celebrant retains copyright of all material written for the ceremony in both draft and final form, and all resources/other materials provided to the Client during the Celebrant’s provision of the Services.
30) The Client agrees that they will not share, copy or reproduce in any way, any part of their written ceremony or the resources/other materials provided to the Client by the Celebrant without the express permission of the Celebrant.
31) The Client grants permission for the Celebrant to use images of the ceremony that include the Client on her website and in promotional material. Professional photographs used by the Celebrant will acknowledge the photographer and/or the photographic studio.
32) The Celebrant grants permission to the Client for her to be included in all photographs and videography that occurs during the Ceremony.